Transfer of Shares form (484C3)

Question

How do I complete a Transfer of Shares?

Answer

The Transfer of Shares form is Form 484C3, and is accessible via the Company Profile (Menu > Companies > Search for Company and open full profile). Once you are in the full Company Profile, hover over the "Share Management" menu, and select "Form 484C3 Transfer of Shares":

Note: It is not recommended to prepare or lodge multiple share change forms within the same day, as this can result in significant share discrepancies.

A popup message with current Shareholdings will display, if these are not correct (prior to the transfer), select "Edit Registry" to resolve discrepancy. Alternatively, select "The Registry is Correct, Proceed" to proceed to the form:

Completing the form:

• Form Details - Provides an overview of the Transfer of Shares process and requirements.
  
  
• Company Details - Reflects the Company Name, ACN and an option to select whether the transfer is in response to an Annual Statement
  
  
• Transfer Details - Allows you to enter the date of the Share Transfer (click here for details on when late fees will be incurred)
  
  
• Transferor Details (Seller) - Allows you to select the Transferor from a list of existing Shareholders and the number of shares are to be transferred.
  • The Consideration Paid amount can be adjusted to reflect the amount paid for the Shares on transfer. This does not change the original issue price of the shares. Click here for more information on the Consideration Paid figure.
  • Select "Add Another Transferor" to add an additional Share Transfer.
    
    
• Transferee Details (Buyer) - Allows you to select from a list of existing Shareholders, or add a new Shareholder for the Shares to be Transferred to.
  • If you selected to Transfer more than one parcel of shares, you will need to add Transferee(s) for each parcel of shares to be transferred.
  • Ensure the number of Shares entered in the Transferor page equals the total number entered in the Transferee page. You will not be able to progress if the figures do not match.
  • Only Individuals can be added as joint Shareholders. If you require a different combination of joint Shareholders, you will need to lodge the form directly with ASIC.
  • Click here for information on how to enter an overseas Corporate Shareholder into forms.

• Estimate page - Will provide you with details of the Shareholdings after the transfer is complete.
  
  
• Share Certificate Preferences
  • Last Certificate Number - An optional field, if you know the last certificate number, the new Share - Certificates will be given the next number
  • Share Certificate Consolidation - Choose whether you would like new certificates created just for the newly transferred Shares, or cancel existing Share Certificates, and consolidate the Shares into a new Certificate

• Authorisation and Declaration - If the company has more than one director, you will be given the option of creating a Resolution of Directors or Minute of Meeting of Directors.
  • If Minute of Meeting is selected, choose the location of the Meeting. Untick the checkbox(es) next to the names any officeholders who will not be attending
  • Officer Chairperson - Choose the Director to be Chairperson of the Meeting. This Director will also be one of the signatories on the Share Certificate
  • Authorising Officeholder - Refers to the officeholder who will sign (authorise) the Form 484 to be lodged with ASIC 
  • Additional Officeholder to sign the Share Certificate - Choose a second Officeholder to act as signatory on the Share Certificate. This may be a director or secretary of the company.

Once you have completed the form, you can prepare to send for signing, and lodge to ASIC.