Question
How to do I complete a Form 2205 Notification of Resolutions Regarding Shares?
Answer
The purpose of the Form 2205 is to notify ASIC that a resolution regarding shares has been passed by a company. A Form 2205 cannot be lodged via the NowInfinity portal as this is accepted as a paper lodgement. You can:
-
Post it to:
Australian Securities and Investments Commission
PO Box 4000
Gippsland Mail Centre VIC 3841
- Send a copy of the signed form via email to: shares.lodgements@asic.gov.au
Note: The Form 2205 will only generate the ASIC form, without the resolution or minutes.
Follow the below steps to complete the form.
1. Navigate to Menu > Corporate Messenger > Companies > Company Profile.
2. Under Share Management > click "Form 2205 Notification of Resolutions".
3. A confirmation screen will pop up to prompt the user to check if the Share Information is correct before proceeding. Ensure to check the figures - where incorrect, click "Edit Registry", otherwise click "The Registry is Correct, Proceed".
4. The first page of the interview form will open. Once you have read and acknowledged the first page, click 'Next Step'.
5. Via the Company Details tab, ensure that the information inputted is correct, then click Next Step.
6. Form 2205 can be used to notify ASIC of various types of resolutions regarding shares, listed as below. Select checkboxes as appropriate to your circumstances.
7. If 'Convert shares into larger or smaller number (consolidation/subdivision)' is ticked, the below tab will appear.
Select from either subdivision or consolidation, as applicable, from the drop down menu.
Select Share Class as applicable, from the drop down menu.
Enter the Number of Shares AFTER the change (this only accepts a number).
8. If 'other' is ticked, the below options will appear. Fill in the information as applicable.
9. Enter the date and details of the Resolution into the fields - for example, you might state, 'It was resolved that the shares will be consolidated [and continue to provide specific details]'.
10. Choose the Authorising Officeholder, Signing Manager and provide your declaration that the information provided is true and correct.
11. On the Ready to Submit page, the "Document Reference" is Optional. You can click "Save and Complete" if you wish to complete the form later, otherwise select "Complete" now.
12. Once completed, the prepared Form 2205 will be generated on the Collaborations page.
Special Notes
Only a resolution to convert shares into larger or smaller number (i.e. consolidation/subdivision) requires Attachment 1 from the produced Form 2205 to be completed.
Refer to ASIC's website for further information regarding lodging periods (calculated from the date on which the special or ordinary resolution was passed or agreed to - whichever is applicable), lodging fees (NIL), and late fees if the Form is not lodged within the prescribed period.