(Note: The guidance below relates to Corporate Messenger accounts with Managing Transactions module activated)
Question
How can I add a historical share transaction?
Answer
To add a transaction navigate to Menu > Corporate Messenger > Companies > Company Profile > Share Summary.
1. To view the underlying transactions and to access the "Add Transaction" button select the blue plus symbol for the Shareholding you wish to add the transaction to.
2. Select "Add Transaction".
3. Enter the "Transaction Date", which is the effective date that the transaction took place when lodged with ASIC. The "Type of Transactions" would also need to be selected to reflect the type of change that was applied to the Shareholder.
The different transactions types are:
Issue
New shares are being applied to a new or existing Shareholder, which will increase the total amount of shares and total amount paid. The below fields would need to be completed.
Class
The class of share that is being issued. For more details on share classes click here.
Number of Shares
The number of new shares being issued to the Shareholder.
Total Paid Amount
The total amount paid for the new shares being issued.
Total Unpaid Amount
If the shares are not fully paid then the remaining unpaid amount would be entered as the total amount unpaid.
Beneficially Held
- Yes: Tick yes if the shares are held by the Shareholder themselves.
- No: Tick no if the shares are not held by the Shareholder themselves. The Shareholder is holding the shares on behalf of a trust, company or individual.
-
Beneficial Owner Name
The name of the Trust, Company or Individual that owns the shares that the Shareholder is holding on behalf of.
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Beneficial Owner Name
Certificate Number (Optional)
The certificate number that was issued for this transaction or change.
Transfer
When choosing this transaction type, the Shareholder selected would be the transferor selling their shares.
Note: The fields that do not allow editing, such as the Remaining Balance, Total Paid Amount an Total Unpaid Amount, will automatically prefill once the below details are entered.
Available Shares Held
Select which transaction the shares will be transferred from eg Balance, Issue or Allotment transactions.
Number of Shares to Transfer
The amount of shares that are being transferred from the Shareholder.
Transfer To
The Shareholder who is receiving the shares also know as the transferee.
Beneficially Held
- Yes: Tick yes if the shares are held by the Shareholder themselves.
- No: Tick no if the shares are not held by the Shareholder themselves. The Shareholder is holding the shares on behalf of a trust, company or individual.
-
Beneficial Owner Name
The name of the Trust, Company or Individual that owns the shares that the Shareholder is holding on behalf of.
-
Beneficial Owner Name
Certificate Number (Optional)
The certificate number that was issued for this transaction or change.
Cancel
Note: The Remaining Balance field does not allow editing and will automatically prefill once the below details are entered.
Available Shares
Select which transaction the shares will be cancelled from e.g. Balance, Issue or Allotment transactions.
Number of Shares Cancelled
The amount of shares that are being cancelled for the Shareholder.
Certificate Number
The certificate number that was issued for this transaction or change.
Reconciliation (Credit)
This transaction is chosen when the total amount of shares and total amount paid are less than what ASIC have recorded. For example if a shareholder held 100 ORD shares $100 paid within NowInfinity and ASIC recorded the Shareholder with 150 ORD shares $150 paid, this transaction type can be selected to add the missing shares to reconcile the balances. Click here for more information.
Class
The class of share that is being reconciled. For more details on share classes click here.
Number of Shares
The number of shares being reconciled (added) to the Shareholder.
Total Paid Amount
The total amount paid for the reconciled shares.
Total Unpaid Amount
If the shares are not fully paid then the remaining unpaid amount would be entered as the total amount unpaid.
Beneficially Held
- Yes: Tick yes if the shares are held by the Shareholder themselves.
- No: Tick no if the shares are not held by the Shareholder themselves. The Shareholder is holding the shares on behalf of a trust, company or individual.
-
Beneficial Owner Name
The name of the Trust, Company or Individual that owns the shares that the Shareholder is holding on behalf of.
-
Beneficial Owner Name
Certificate Number (Optional)
The certificate number that was issued for this transaction or change.
Reconciliation (Debit)
This transaction is chosen when the total amount of shares and total amount paid are more than what ASIC have recorded. For example if a shareholder held 150 ORD shares $150 paid within NowInfinity and ASIC recorded the shareholder with 100 ORD shares $100 paid, this transaction type can be selected to reduce the amount of shares to reconcile the balances. Click here for more information.
Available Shares
Select which transaction the shares will be reconciled (reduced) from eg Balance, Issue or Allotment transactions.
Number of Shares Cancelled
The amount of shares that are being reconciled (reduced) for the Shareholder.
Certificate Number
The certificate number that was issued for this transaction or change.
4. Regardless which transaction type is selected, once the above fields have been completed select "Save Transaction".
Once saved, a message will appear advising "Member holder balances updated".
5. Within the Share Summary page, select the blue plus to expand the transactions for the Shareholder you have updated. There, the added transaction should be appearing.
Note: If the transaction removed all of the remaining shares for the Shareholder, navigate to the Share Transactions page within the Company Profile. The transaction should be reflected.
Balance Adjustment
This automated transaction is used to communicate updates to other transactions such as Transfer of Shares or manual edits made using the Update Transaction button.
Note: As this is an automated transaction it cannot be edited.
(Other) Reconciliation
When a Company is imported into NowInfinity with historical transaction records, these transactions will appear as (Other) Reconciliation.