Question
Why is the Rejection Code "V165 - Signing Officer" appearing?
Answer
ASIC have very strict name format requirements for Officers within ASIC forms.
ASIC requires the name to:
- Match the exact spelling of the Officer name on file.
- Match the number of Officer names on file.
- For example, if a client is registered with ASIC as one first name, one middle name and one last name, and the form is completed with only the first name and last name, the form may be rejected.
- Match the formatting of the Officer name on file.
- For example, if the client has one first name, two middle names and one last name, and the form is completed with the same names but inputted as two last names, the form may be rejected.
ASIC uses slightly different name format fields, which may cause an automatic rejection in some instances.
When receiving this rejection for ASIC forms, these suggestions are recommended:
- Check for the name format/ spelling errors as per the original Officer appointment with ASIC
- Try to change the signatory of the form
- Try to lodge the form directly through the registered agent portal
When receiving this type of rejection when completing the Form 362 via the Company Registration collaborations page it is recommended to create a new version via the Appoint an Agent within Corporate Messenger feature.
For further information regarding the ASIC requirements for Company Name formatting, click here.